Liquor Inventory Management
That Catches Every Lost Ounce
Your POS tells you what you sold. Your invoices tell you what you bought. BarGuard connects both to tell you what disappeared in between, down to the ounce, by shift.
The math that most bars are missing
45.0 btl
Beginning inventory
+12.0 btl
+ Purchases
−38.0 btl
− Ending inventory
Actual Usage
19.0 btl
Expected (from POS)
14.3 btl
+4.7 btl variance, Critical ⚠
Purpose-built for liquor tracking
Every BarGuard feature is designed around the specific way spirits, wine, beer, and kegs are poured, tracked, and costed.
Multiple unit types for every liquor format
Track bottles (750ml, 1L, 1.75L), cans, beer bottles, kegs (half, quarter, sixth), and cases. Each unit converts to oz automatically for cost calculations.
Cost per oz calculated automatically
Set a cost per unit. BarGuard divides by the bottle size to give you cost-per-oz for every spirit, so your pour cost is always accurate.
Recipe-linked expected usage
Map drinks to their ingredients. When your POS reports 60 Tito's vodka sodas, BarGuard expects exactly 90 oz of Tito's used, and flags the gap.
Shift-level variance per spirit
Run Happy Hour, Dinner, or Late Night variance. See which specific spirits are over or under, not just total variance across the bar.
Keg tracking with partial levels
Kegs show as decimal quantities (0.75 keg, 0.5 keg). Partial bottle scanning estimates fill level from a camera photo.
AI-powered variance summaries
After every calculation, Claude writes a plain-English paragraph summarizing your top risk items, likely causes, and recommended actions.
What happens when liquor inventory isn't tracked properly
$0.50
over-pour per drink
adds up to ~$900/month for a 200-drink/day bar
8 to 12%
average bar pour cost above target
almost always tied to variance going unchecked
3 weeks
average time to detect a problem
when using spreadsheets or manual count sheets
Related
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Common questions
How do you manage liquor inventory at a bar?
Manage liquor inventory by keeping an accurate item list with par levels, counting on a regular schedule, syncing POS sales, and reviewing variance to catch loss. BarGuard ties all four together so management is a quick weekly cycle, not a manual project.
What is the best software for liquor inventory management?
BarGuard is built for bar liquor management, with phone based counting, automatic POS sync from Toast, Square, and Clover, AI invoice scanning, and item level variance, at flat pricing from $129 per month.
How do you track liquor cost?
Track liquor cost by comparing the cost of what was poured against sales. BarGuard calculates this automatically from your counts, recipes, and POS data, so cost tracking does not depend on a spreadsheet.
What is a par level in bar inventory?
A par level is the minimum quantity of an item you keep on hand before reordering. BarGuard flags items that hit their par so you reorder before running out mid service.