Everything you need to run a tighter bar
BarGuard is a complete inventory intelligence platform. Here's every tool at your disposal.
See your bar's health at a glance
Live Variance Dashboard
Your command center. Every critical number front and center so you always know what's happening with your inventory.
- Health score (0–100) updated on every calculation
- Critical, warning, and normal item counts at a glance
- Estimated total dollar loss for any date range
- Highest-risk item spotlight with estimated loss
- Reorder alerts panel — items that need restocking
- AI-generated summary of your shift in plain English
Flexible Date & Shift Filtering
Run calculations on exactly the period you need. Compare opening to closing, last week, or any custom window.
- Preset ranges: opening shift, closing shift, full shift
- Custom start/end date & time picker
- Browser timezone auto-detection
- Drill down by individual item or category
- Side-by-side period comparison
Track every bottle, keg, and pack
Item Catalog
- Spirits, beer, wine, food, produce & more
- Set cost per unit for loss calculations
- Define reorder levels per item
- Assign items to vendors
- Pack size logic (six-pack, case, keg)
Stock Counts
- Manual quantity entry per item
- Partial bottle estimation
- AI bottle image analysis (camera scan)
- Bulk stock import via CSV
- Pack-level breakdown display
Data Import
- Upload inventory CSV
- Upload purchase CSV
- Upload sales CSV
- Auto-map item name aliases
- Resolve unmatched items with one click
Claude AI built into every workflow
AI Invoice Scanning
Photograph any invoice or delivery receipt and let AI do the data entry. Works with any supplier format.
- Supports JPG, PNG, and PDF invoices
- Extracts vendor, items, quantities, and unit costs
- Review draft before confirming — edit anything
- Auto-maps invoice names to your inventory items
- View full import history with status tracking
- No manual typing — ever
AI Shift Summaries
After running your numbers, get a plain-English breakdown of what happened, what's risky, and what to do next.
- Plain-English summary of every variance run
- Flags the biggest loss drivers automatically
- Recommends specific next actions
- AI bottle image analysis — snap a photo to estimate oz remaining
- Profit insights with margin gap analysis
- Recipe auto-match wizard for new menu items
Find exactly where the money is going
Variance Calculation Engine
The core of BarGuard. Calculates exactly how much of each item should have been used versus what actually disappeared.
- Beginning inventory + purchases − ending inventory = actual usage
- Compares actual usage to expected usage from sales
- Flags overages and shortages per item
- Variance shown in units and dollars
- Critical / warning / normal classification
- Filter by item type, status, or date range
Detailed Loss Reports
Export a full breakdown of every variance event to share with ownership, management, or your accountant.
- Beginning inventory, purchases, ending inventory per item
- Actual vs. expected usage comparison
- Dollar loss per item and total
- Variance percentage column
- Summary KPIs at the top of every report
- Mobile-friendly card view + desktop table
Know which drinks make you the most money
Margin Analysis
Calculate the true profit on every drink and food item so you can double down on high-margin sellers.
- Gross revenue, estimated cost, and profit per item
- Profit margin % for every menu item
- Top profit, top revenue, and lowest margin spotlights
- Sortable leaderboard (profit, margin, revenue, volume)
- Drink vs. food category split
Menu & Recipe Tracking
Define every drink's recipe so BarGuard knows exactly how much inventory should be used per sale.
- Create drinks and food items with sell prices
- Define recipes by ingredient and oz/ml
- Estimated cost per drink from inventory costs
- Auto-match wizard — AI suggests recipes by name
- Drink library with 40+ popular cocktails to import
- Filter by cocktails, shots, beer, wine, and more
Automate the work. Connect your POS.
POS Integration
Connect your existing point-of-sale system and let sales data flow in automatically. No double-entry.
- Square — full OAuth connection
- Clover — OAuth + catalog import
- Sync sales for any date range on demand
- View sync history and connection status
- Real-time webhooks for Square and Clover
- More integrations coming soon
Vendor Management
- Store supplier name, email, and rep contact
- Link inventory items to their vendor
- Vendor-grouped reorder view
- Used in automated purchase order generation
Smart Reorder Suggestions
- AI analyzes stock levels and daily usage velocity
- Priority tiers: urgent, soon, watch, ok
- Generates formatted purchase orders by vendor
- Shows days remaining before stockout
- One-click copy to send to your rep
Running multiple locations
Up to 5 Locations
- Manage up to 5 bar locations under one account
- Separate inventory and reports per location
- Single login for all locations
Priority Support
- Priority email support
- Faster response times than standard plans
- Help getting your team set up
Everything in Pro
- All POS integrations included
- Vendor management & reorder automation
- Full sales history & data export
- Profit intelligence & AI insights
Your data stays yours
Complete Data Isolation
Every bar account lives in its own silo. No other bar can ever see your inventory, sales, or reports.
Row-Level Security
Every database query is enforced at the infrastructure level — your data is locked to your account and cannot be accessed by anyone else.
No Email Required
Sign up with just a username and password, or use Google. We never sell your data or spam your inbox.
Try every feature free for 14 days
No credit card required. Full access to all Pro features during your trial.