BarGuard Tutorials

Short, step by step videos that walk you through BarGuard bar inventory software, from setting up items, counts, and purchases to recipes, matching, variance, and your full bar P&L.

Set Up Inventory Items

Every accurate count starts with items set up the right way. See how to add an inventory item in BarGuard, choose the unit you track it in, set the package size, and enter cost so your stock value and pour cost come out correct.

Watch on YouTube

Taking a Count

Counting is faster than you think. Walk through taking a full bar inventory count in BarGuard, entering cases and loose units, and using photo scan to read bottles off the shelf, so your actual stock is captured and ready to compare against expected usage.

Watch on YouTube

Logging Purchases

Stop typing invoices by hand. Scan a liquor invoice and BarGuard reads the line items, matches them to your inventory, and logs the purchase so stock and cost update automatically. This is how product enters your inventory and flows into your real cost of goods sold.

Watch on YouTube

Recipe Mapping

Recipe mapping is the bridge between your sales and your inventory. Map a drink once and every POS sale pulls the exact ingredients out of your expected count automatically. See how to build a recipe and pick the right unit for spirits, beer, kegs, and food.

Watch on YouTube

Modifier Rules

Customers never order off the menu cleanly. Modifier rules tell BarGuard how to handle no cheese, extra shot, and substitutions so your inventory math stays accurate. Learn the two rule types and how to build one in about ten seconds.

Watch on YouTube

Name Aliases

Your POS calls it Grey Goose. Your inventory item is Grey Goose Vodka. An alias tells BarGuard they are the same item. See when you need an alias and how to add one so your sales data flows in clean with nothing unmatched.

Watch on YouTube

How Variance Works

Variance is the gap between what BarGuard expected you to have and what you actually counted. This walkthrough explains the formula with a real bottle of tequila, the six causes of variance, and how to read the percentages.

Watch on YouTube

Books: Your P&L

Turn the sales, counts, and expenses you already track into one clean profit and loss statement. See revenue, inventory based cost of goods sold, labor, and operating expenses build into net profit, log expenses and recurring bills, close a month, roll up multiple locations, and export a branded P&L.

Watch on YouTube

Ready to see it on your own bar?

BarGuard catches shrinkage, over pouring, and theft by comparing your POS sales against what you actually counted.

Start your free trialSee how it works