Restaurant Inventory Software
Built for the Full Operation
Most inventory tools only handle beverages. BarGuard tracks beverages, food, and paper supplies in one system, with the same variance analysis, POS sync, and AI tools across every category.
One system for every type of inventory
Stop juggling separate tools for your bar and your kitchen. BarGuard handles it all with the right units and categories for each type.
- ●Spirits, wine, beer, kegs
- ●Track by bottle, case, or keg
- ●oz-level cost precision
- ●POS-synced expected usage
- ●Shift variance by pour type
- ●Proteins, produce, dairy
- ●Track by lb, each, portion
- ●Link to recipe costs
- ●Count by prep category
- ●Low-stock reorder alerts
- ●Cups, napkins, to-go boxes
- ●Paper towels, cleaning supplies
- ●Track by pack, roll, sleeve
- ●Never run out mid-service
- ●Bulk reorder triggers
The restaurant inventory problem nobody talks about
Siloed counting
Your bar manager counts bottles. Your kitchen manager counts proteins. Nobody reconciles the full picture against what the POS sold.
Purchase-to-sales blindspot
You know what you ordered. You know what you sold. But the gap between them, the actual loss, stays invisible until you run the numbers manually.
No cost-per-item insight
Without linking your purchase invoices to your recipe costs, you can't know your actual pour cost or plate cost per item.
Paper waste goes untracked
Napkins, cups, and to-go containers are consumables that add up fast. Most operations have no idea what's actually disappearing.
BarGuard closes the loop from purchase to sale
Connect your POS, scan your invoices, count your stock, and run the report. BarGuard shows you exactly where each category stands.
Import or add all inventory items
Add beverages, food, and paper items. Use CSV import or type them in. AI auto-categorizes everything.
Sync your POS for real-time sales
Square, Toast, Clover, and Focus POS sync every 5 minutes. No manual sales entry.
Scan invoices when deliveries arrive
Photograph your invoices. AI reads the line items and logs every purchase automatically.
Count stock by category
Filter to beverages, food, or paper. Count what matters for this shift or this week.
Run the variance report
BarGuard shows expected vs actual usage, total revenue, covers, and an AI-written risk summary.
Related
Get your full operation under control
Start with beverages or add all three categories from day one. Load your inventory, run one full service, then recount. Your first real variance number lands a day or two in.
30 day free trial · Card required · Cancel anytime before day 30
Common questions
What is the best inventory system for a restaurant bar?
BarGuard tracks beverages, food, and paper supplies in one system. It links to Toast, Square, and Clover, counts on a phone, and reports variance by item and shift. Plans start at $129 per month, and variance and loss reporting is included from the Professional plan at $249 per month.
Can BarGuard handle both a bar and a restaurant?
Yes. BarGuard manages the beverage side of a restaurant, the bar, well, and back bar, while syncing the same POS the kitchen rings on. Multiple locations roll up for a group.
What POS systems does BarGuard work with for restaurants?
BarGuard integrates with Toast, Square, Clover, and Focus, so restaurant beverage sales sync automatically into variance reporting.
Is BarGuard a full restaurant inventory system or just drinks?
BarGuard tracks all three categories: beverages, food, and paper supplies. Beverage is where it goes deepest, with oz-level pour cost and shift variance, because that is where shrinkage hits hardest. Food and paper are counted, costed, and linked to recipes in the same system, so one count covers the whole operation.